8 Steps for a Successful Fleet Management System Rollout

Fleet Management

8 Steps for a Successful Fleet Management System Rollout

Change is tough. Especially for an industry that has been around for years and is very set in their ways. Traditionally, fleet management has been a manual process using antiquated communication and tracking methods, with responsibilities divided up among multiple people. With a fleet management system, tracking your fleet, identifying routes, managing pick-ups and deliveries, and getting paid has never been easier or more efficient.

Let’s take a look at how to successfully roll out a new fleet management system to a team who may not fully understand how it will help their day-to-day operation.

Benefits of Fleet Management Systems

First, let’s review some of the benefits of a fleet management system. With a system like Dauber, you can:

  • Increase the number of jobs per day with responsive route optimization, allowing your company to complete more loads in less time.
  • Minimize back office issues with paperless ticketing. All load pick-up and drop-off confirmations are completed digitally, meaning no more missing paper tickets, ensuring you get paid.
  • Save time and money by eliminating idle driver time with automatic dispatching which assigns a new job as soon as the previous one has been completed.
  • Create a centralized place for your day-to-day business needs by integrating accounting softwares.

Fleet management systems can be adopted by transportation companies and brokers, both large and small, to attain their maximum productivity potential. With the increasing demand for efficient and faster service delivery, transitioning to this technological approach to management is the best way to stay ahead of the game.

How to Roll Out a New Fleet Management System

Now that you’ve decided to adopt a fleet management system, you need to think about which product you’re going to move forward with, how you’re going to roll it out, and how you’re going to be sure it’s successful once in place. While all new projects experience obstacles, either human or technological, mitigate the effects of those obstacles by following these steps to successfully roll out a trucking management system.

  1. Product Selection

Different fleet management solutions provide various bells and whistles, however, they are all designed to offer a series of core functions. For example, Dauber offers automated dispatching, responsive route optimization, touchless ticketing and 24/7 support. Rolling out a system with these types of features offers a great ROI and increases the probability of buy-in for a successful rollout.

  1. Guarantee Leadership Buy-in

Before setting your software implementation and onboarding timeline, securing leadership buy-in from the start is essential. Without the appropriate buy-in from your organization’s management team, priorities and timelines may not be aligned. This will cause potential delays and confusion to the rest of the team. Note that many seamless implementations tend to have a robust executive presence throughout the entire journey. So, involving high-level employees early guarantees vertical alignment of system rollout goals.

  1. Employee Buy-in

Safeguarding employee buy-in for the transition always defines the long-term success of your fleet management implementation. Anticipate initial resistance to the concept since workers always view transition as a threat to their jobs. Ensure you involve the employees by explaining the reasons for the new software and invite their input concerning the transition. This can help lessen the resistance by offering a chance to participate in decision-making and cultivate early adopters. Fleet management software helps organizations become predictable and efficient, increasing the odds of getting new clients which will ultimately benefit both the employer and employee. 

  1. Prioritize Driver Education and Communication

While all employee buy-in is important, it’s especially important that your drivers are convinced. Whether your objective is to improve efficiency, safety, or retention, ensure you concentrate on how the system will directly benefit drivers. This will help lessen any friction between the management and drivers and speed up the transition.

  1. Metrics

You need to be able to measure the performance of a fleet management system to understand its real value. To do this, identify key metrics to track before and after the rollout. Tracking these metrics before the implementation offers a reference point that allows you to measure developments and improvements brought on by the new software. After you’ve implemented the system, proceed with the normal operation for a short duration to find out if the software offers comparable metrics. This will serve as a check on the initial metrics and that you’ve set up the software effectively. When you start using the system fully, you will then be able to compare previous metrics and scale development as fitting.

  1. Set a Plan and Goals

A fleet management software can’t deliver miracles, and you shouldn’t expect it to. True advancement takes time. Inspect your metrics and create incremental and attainable goals for growth. Set a plan with short-term and tentative long-term growth goals. Then, identify techniques for reaching those goals. For instance, you can command drivers to lessen idle time, but will they actually do that? Instead, give them tips and tools to utilize within the system to enhance routing and minimize downtime. 

  1. Set a Timeline

One of the notable challenges when it comes to implementing software is sticking to the set timelines. From the back office staff to drivers, several shareholders can make schedules hard. For this reason, it’s vital to set a realistic go-live date, with company-wide circumstances in mind, to assist in making sure every person is on track and set up for success.

  1. Keep in Touch with Your Client Success and Support Crew

One of the benefits of working with a software company who offers a client success and support crew is getting access to the company’s knowledge and expertise. Your client success manager’s duty is to support you during the rollout and implementation because your success equates to their success. Make sure you keep in touch with this team if any concerns or questions come up.

Irrespective of your truck fleet’s size, rolling out a fleet management software will be a considerable improvement and help increase your company’s revenue over time. While it may not be easy, it will be worth it. And at Dauber, we are dedicated to ensuring a successful roll-out for you and your team. Ready to take the next step? Schedule a demo.

Benefits Of A Transportation Management System

management system

Benefits Of A Transportation Management System

For years, the trucking industry has been bogged down by logistical obstacles. Lost paperwork and miscommunication between drivers leads to deliveries arriving late and customers being unhappy. A transportation management system automates your fleets dispatching and relieves the headache of having to manage your drivers schedules and deadlines. Dauber’s automatic dispatching technology is easy-to-use and it will help you plan and speed up the overall flow of materials. Other transportation management system features like fleet performance reporting and paperless tickets have become one of the most effective ways to keep track of everything you need, from roads and schedules to drivers and invoicing. Listed below are just a few of the other benefits of Dauber’s transportation management system.

 

Automatic Dispatching Makes It Easier To Find Drivers

Instead of waiting around all day to connect with your drivers about their next job, automatic dispatching technology allows you to send out work automatically to the drivers in your fleet. Your drivers will be picking up or dropping off materials through an optimized route based on their availability and their current location. This updated technology ensures that your trucks are maximizing their loads per day and that they are showing up in the right place at the right time.

 

Going Paperless Helps You Get Paid Faster

Gone are the days where you let stacks of load slips and tickets pile up on your desk. Misplaced papers not only throw off the flow of materials, but it could also mean that you do not get paid. With no documentation of the materials moving between sites, you could be held liable and risk not receiving payment for completing the jobs. Electronic load slips and touchless ticketing keep your drivers safer and you more organized as everything is digitized and made conveniently accessible from your smartphone. With this technology, you’ll never lose another load slip and your invoicing and payroll can be done more accurately, efficiently, and quickly.

Status Tracking Increases Your Visibility

GPS status tracking increases the real-time visibility of your fleet as it allows you to see where the truck is on its route and stay up to date as it moves between sites. Responsive route optimization technology automatically gives drivers the best route with clear driving instructions to their next pick-up location.  As jobs are completed, fleet performance reporting is done automatically to evaluate the drivers’ job performance. These transportation management system features make communication and coordination between you and your drivers much easier. More visibility ultimately means more control over your fleet.

Dauber Makes Your Fleet More Efficient

The Dauber app is a valuable tool that maximizes your fleet’s efficiency with features like automatic dispatching and route optimization. Dauber’s easy-to-use features and real-time support gives you everything you need to scale with your fleet as it grows. Automating the workflow and utilizing transportation management technology will ultimately help you to increase visibility and have better control of your fleet. You can optimize your logistics and start inspiring your drivers to be more efficient by scheduling a demo with the Dauber app today!

COVID-19’s Impact on the Trucking Industry

trucking industry

COVID-19’s Impact on the Trucking Industry

We are truly living through unprecedented times. COVID-19 has impacted what seems like every industry and business throughout the U.S. in some way. Over the past few months, businesses have closed down, stay-at-home orders were put in place, and social distancing protocols were established. It is in times of crisis like this, that the trucking industry shines through as an important piece of the backbone for the economy.

The information below will guide you through some of the most significant changes and things to keep in mind as an employee in the trucking industry.

 

Rules and Regulations

Truck drivers were deemed essential critical infrastructure workers and have continued to work through the chaos of COVID-19. The Federal Motor Carrier Safety Administration, or the FMCSA, has issued a few new waivers and rules to ensure that things can continue to run smoothly on the roads.

  • CDL Waivers: It is now easier than ever for drivers to get their CDL renewed. All CDL’s that expire on or after March 1, 2020 have been automatically extended to September 30, 2020. 
  • CDL Exams: CDL examiners can now administer a CDL test from outside the cab or even conduct testing online.
  • Medical Certification: CDL and CLP holders will not be required to take a medical examination and be certified if:
    • They have proof of being medically certified for 90 days or longer
    • The medical certification expires on or after March 1, 2020 

 

Driver Health and Safety

Drivers continue to risk their health to help the economy and make sure the supply chains continue operating undisturbed. Although drivers spend the majority of their time alone in the cab of their truck, there is always the risk of contracting the virus when interacting with site operators, coworkers, or when stopping to access amenities.

Personal protective equipment (PPE) should be made readily available for all drivers to promote their health and safety while on the road. The fewer drivers have to come in close contact with other people or objects at all, the better. Touchless ticketing technology benefits drivers and site operators, because they can conveniently conduct all business from their smartphone. This technology significantly reduces the chance of disease transmission altogether, as drivers never needs to leave their truck and ticket signers don’t have to hand over a physical piece of paper.

 

The Dauber App is Safe and Easy-to-Use

The Dauber App can help you get ahead in the trucking industry and have one of the most efficient fleets on the road. COVID-19 is going to continue to evolve and bring other changes to the trucking industry. Daubers’ incredible features like Touchless Ticketing and Automatic Dispatching will have you optimizing the logistics of your fleet even through COVID-19. Upgrade your fleet by scheduling a demo with the Dauber App today so that you can begin to operate in the safest and most efficient manner possible! 

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