Optimizing Sugar Cane Harvesting and Delivery

sugar cane harvested to delivered by trucks

Over 1,000,000 Tons of Sugar Cane Delivered by Dauber and SCGC

Dauber partnered with Belle Glade, Florida-based Sugar Cane Growers Cooperative of Florida (SCGC) to bring visibility into their sugar cane harvesting and delivery operations. This first-of-its-kind partnership will lead to optimized truck usage and a streamlined process between SCGC’s various field management and accounting systems.

SCGC runs between 120-200 trucks per day, seven days a week during harvest season to support nine harvest teams, called ‘units’.

Given the long distances between the fields and plant and the variable burn/cut rates of their units, SCGC often found two common issues prior to their partnership with Dauber: There were either not enough trucks at the field to keep up with the unit, or issues in the field led to too many trucks sitting idle, waiting to be loaded.

To overcome this obstacle, SCGC relies on Dauber.

Dauber’s daily assignment planner and AI-based dispatching system helps allocate trucks more efficiently and reduces the amount of time a truck or unit sits idle. The Dauber platform also allows haulers and growers the ability to track the yield of their efforts in real-time, and with customized views and reports.

The next steps for Dauber and SCGC are to fine-tune the truck optimization and integrate Dauber with their other systems, including John Deere and Quickbase.

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The Dauber Process

fleet truck
Drivers

The first step to optimizing a trucking system is Driver Engagement.

  • Dauber’s easy-to-use mobile app helps drivers track loads with simple, safe prompts.
  • Dauber can provide remote bilingual support.
stack of papers that are getting in the way icon | Dauber Fleet Owner/ Dump Truck App
Data

Once drivers are engaged, Dauber’s system continuously collects data.

  • Track travel time, routes, load time and plant times.
  • Dauber’s system adjusts to data in real-time to allow for automated changes to truck dispatch needs.
Truck icon with app on top | Dauber Fleet Owner/ Dump Truck App
Transparency

All stakeholders benefit from increased visibility.

  • Share truck locations with haulers and growers. This gives added confidence that trucks are moving, nearby, or being productive.
growth in fleet and trucking industry icon | Dauber Fleet Owner/ Dump Truck App
Optimization

Dauber’s system analyzes and learns about operations.

  • AI-based algorithms can allocate trucks to reduce wait times.
  • Custom business rules (i.e. minimum trucks needed for a field) can be adjusted to meet customer needs.
dauber app desktop icon | Dauber Fleet Owner/ Dump Truck App
Integration

Dauber has an open API and can integrate with any third-party system.

  • Get started with simple tools (i.e. spreadsheets, Dauber Assist) then automate processes using existing tools.

Disrupting the Hauling & Logistics Industry

A Brief History

Redskin Transport started with just a few trucks, but has quickly scaled– with 32 employees, 26 trucks, and 40 owner-operated trucks that they broker daily. This hauling company was founded in 1990 by Rock VanWey in Newark, Ohio.

Today, Redskin Transport offers services such as selling and delivering salt, sand, gravel, limestone and topsoil, as well as supplying bagged de-icing salt products for property management, industrial, commercial, and landscape companies and homeowners. Additionally, Redskin Transport provides driveway services such as reclamation and grading.

Struggles Before Dauber

Leading Up to Dauber

Redskin Transport was, and continues to be, part of a niche industry. This meant if they settled on just any hauling, transportation, or software service run by people who had never worked in the industry themselves, they would never reach their full potential.

After researching various companies and poking around on the internet, the team at Redskin Transport finally reached Dauber Applications’s website. Founder of Redskin Transport, Rock VanWey, initially thought the name was interesting and was intrigued, so he decided to reach out to Dauber. Within an hour after Rock sent his message, Dauber’s owner– who had dedicated his entire career to the hauling and logistics industry– called him back to set up their official first meeting.

“I don’t see myself ever looking at another company – especially once we’ve mastered the algorithm for our back office operations.”
– Rock VanWey, Founder of Redskin Transport

 

Life With Dauber

 

Since Implementing Dauber Into Their Hauling Services, Redskin Transport:

A Few of Redskin Transport’s Favorite Dauber Features:

Due to their evident success, Redskin Transport is excited to expand their partnership with Dauber by actively researching and experimenting on an innovative solution to implement Dauber’s software into their back office operations.

Redskin Transport says they’ve thrown a curveball at Dauber, but they’re confident they’ll successfully disrupt the industry with their innovative solution.

Site Contractors: There is Not a Truck Shortage

Before founding Dauber, I was a construction project manager for 20 years. I’ve heard every excuse imaginable as to why a project was running behind.

One excuse that seems to be in vogue lately for Site Contractors not hitting their production rates is the “truck shortage.” From foreman to managers to owners, this excuse has been accepted as true and the reason for projects to finish late and to pass on opportunities for new projects.

There is Not a Truck Shortage! There is a Leadership and Technology Shortage.

Did you know that dump trucks are driving loaded only 35% of the time? The remaining 65% of their working hours are spent driving empty back to pickup, or waiting on site to be loaded or unloaded.

The good news is there are several opportunities to turn a truck’s empty or idle time into productive movement of materials through technology based accountability and optimization.

Accountability

Hold drivers, suppliers and field personnel accountable to the efficient use of truck time.

Drivers

Using technologies, like Dauber, dispatchers and site contactors can track drivers current location and historic routes. Compare turn around time between trucks to identify drivers who may be taking longer than necessary or taking breaks when they should be working.

Suppliers

It seems everyone is busy these days that includes material suppliers. Help your suppliers service your project better by tracking load times at pickup. See trends throughout the day to plan the best time to get loaded.

Field Personnel

Is your field team operating at maximum efficiency? Give them visibility into truck locations in real-time, so they can be prepared to unload quickly, or if trucks are several minutes away, work on other tasks.

Track unloading times across several days to measure improvements.

Field Personnel

Is your field team operating at maximum efficiency? Give them visibility into truck locations in real-time, so they can be prepared to unload quickly, or if trucks are several minutes away, work on other tasks.

Track unloading times across several days to measure improvements.

Optimization

Traditional truck dispatching has basically been unchanged over the past 80 years. Dispatchers communicate with drivers via phone (now text messages) and tell them the list of loads for the day.

Technology now makes it possible to reduce empty drive by finding backhauls, space trucks to prevent caravans and queuing, create an optimized next-day plan in minutes and adjust to changing conditions automatically.

Backhauls

Perhaps the biggest opportunity to increase truck productivity lies in the time a truck drives empty. Most projects operate in a silo, meaning a truck will work one particular project at a time.

Savvy dispatchers and site operators will look for backhaul opportunities. Backhauls from human dispatchers tend to be obvious when observed on a map.

Technology can provide deeper analysis of daily loads to find hidden partial backhauls and combinations of three or more projects to make efficient circuits.

Caravans & Queuing

Several minutes per day are wasted by caravanning trucks. Drivers tend to be social and prefer to drive in packs. This leads to delays as trucks wait on one another to load or unload.

An optimized planning tool, like Dauber, can be set to limit the number of trucks on site at a time, thus staggering deliveries.

This also increases field productivity as trucks arrive at a more consistent rate. Technology can help avoid the problem of having several trucks on site to start the day, and the resulting echo effect of truck caravans.

Assignment Planning

Dispatchers typically spend several hours every afternoon and evening to determine the best truck assignments for the next day.

With technology, a better plan can be found in only a matter of minutes.

Automatic Change Adjustment

The only thing certain about a trucking plan is that it will change before the sun rises.

Stuff happens. Trucks don’t show up. Orders increase. Projects finish early.

Instead of leaving loads undelivered or sending trucks home early, use technology to automatically adjust to changes throughout the day.

There is Not a Truck Shortage

You can do more with the trucks available. Dauber customers increase productivity between 10%-20%.

As a Site Contractor, how much more money could you make this year with a 20% improvement in truck productivity?

I often hear contractors wish trucking companies were more professional. The only way for that to happen is to treat them like professionals. Lead them to a better future. Provide for them or require that they use technology to improve productivity.

And stop using the “truck shortage” as an excuse!

Breaking Down the Hauling & Logistics Industry

truck road train

Working in the hauling and logistics industry is more than a career choice – it’s a lifestyle. The seed was planted way back when you were just a little tyke. It’s part of who you are, regardless if it was instilled by a lineage of truckers or if you were led here by your desire to challenge yourself to work in an energizing, innovative industry. 

To appreciate where we stand now, we have to recognize where our trucking ancestors started. 

The Impact of the Industry

The hauling and logistics industry came to life in 1912, with 10,000 trucks as their lifeline. Today, there are around 40 million!

The trucking industry employs 3.9 million commercial driver’s license holders as of 2018, according to the  American Trucking Associations. These drivers deliver 70 percent of all the freight carried throughout the United States. Their contributions and dedication have helped the industry itself reach a value of $11.5 trillion with $791.7 billion in gross revenue.

Saying we’ve come a long way is an understatement.

hauling and logistics then and now

Hauling & Logistics: Then & Now

Take a second to remember the good ol’ days, when winging it was the norm. Finding your next job and destination took initiative and proactivity – Now, they come to you so you can keep your schedule full. Once you got to your destination, you had to pull out a flimsy piece of paper to keep track of tickets and document extremely critical data, then hope it made it to the next stop with you – Now, all you have to do is take a picture of the ticket, upload it, and input the rest of the data into your phone. No more lost data, no more gaps – life is good.

Perhaps we’ve been spoiled by the innovative resources and technology we use and abuse today, but they do make our past processes look like a bad joke. It’s hard to imagine functioning in such a demanding industry without a proper tool belt.

dauber app desktop icon | Dauber Fleet Owner/ Dump Truck App
With Dauber’s Hauling & Logistics App, you can...
  • Track loads and manage trucks
  • Coordinate schedules
  • Optimize routes with GPS
  • Digitally document loads

A major plus? Since everything is done online, invoicing and accounting are completed way more efficiently so you can focus on the fun parts of your job instead of the tedious, confusing paperwork.

Optimizing the Industry Through Innovation

It’s no question that implementing technology into the hauling and logistics industry was a necessary move, but it’s not often that we take time to look at the before and after and thank our lucky stars that someone out there was staying ahead of the game. Now, we get to reap in all the benefits.

Dauber Applications is just one contributor to the improved workflow, but we take great pride in knowing our input has been monumental for our partners in the industry. Find out how we’re changing the game from the lens of one of our partners, Manatt’s Inc. by clicking here.

Apps for Hauling and Logistics Increase Trust and Results for your Partners

hauling and logistics

One of the most favorable features available on apps for hauling and logistics is Fleet Performance Reporting. This feature allows fleet owners to have visibility on all the critical pieces of their operation. 

It puts the control in your hands, it’s just up to you to steer. 

Being safe on the road, making efficient moves, and using resources wisely are qualities that maintain successful partnerships. In doing so, you make room for new connections to be made within the transportation industry. It helps accomplish the ultimate goal of maintaining customer’s trust and happiness.  

See Your Fleet Operation Under a Microscope

Fleet Performance Reporting software makes customers feel more connected to everyone involved in the process. This is the essential foundation to a successful partnership. Specifics make customers happy. It can be frustrating when people don’t know the status of a delivery. By tracking your drivers, you can give real-time updates. And keep them from feeling lost or unacknowledged.

Some of the highlights that the software offers are stats on total loads, tons, miles, and hours accomplished by your team. You can see a wide range of data that includes vehicle management, asset tracking, and in-depth analysis of cycle time. Additionally, you have the ability to combine it with Power BI if you’d like more customized reporting.

Tracking Your Trucks & Drivers Increases Confidence

The Fleet Performance Reporting feature not only helps you monitor your trucks but can also keep track of your drivers’ productivity. Typically, when people hear that they’re being tracked, they think of micro-managing, but that’s not the intention of the software. It’s important to trust that your drivers are making the most beneficial decisions. At times, they may need guidance, and that’s when you should step in.

The visibility of your trucks and drivers ensures that they are driving smart and safe. If a driver is not following protocols or falling short of expectations, the Fleet Performance Reporting feature will let you know. Behaviors can be corrected in time to keep your drivers safe and uphold your company’s credibility.

How Truck Driver Safety Impacts Efficacy

Things like unsafe driving and late deliveries can cause serious damage to your company’s reputation. Most importantly, unsafe driving increases the chances of something bad happening on the road. Unforeseen hazards may come your way every day, and we need to be equipped for those moments.

Safety is always the priority for bulk material hauling and logistics professionals. That’s why many insurance companies offer discounted rates if tracking technology is incorporated into your fleet operations. It’s a communal effort to keep our roads safe.

Dauber’s technology lends a hand in this effort by creating an efficient, safe, and seamless driving experience. Their app for hauling and logistics offers innovative software, including Fleet Performance Reporting and plenty of other convenient features, to help you increase the efficacy of your operation. Learn more about each of these features and how they can contribute to your company’s growth and success.

3 Ways to Optimize Fleet Performance

truck driving

Professionals in the trucking industry are constantly researching ways to optimize fleet performance, maximize income and minimize spending. When issues arise that cost you time and money, your profitability is jeopardized. With the use of apps for hauling and logistics, you can mitigate those troubles by leveraging the convenient features that are available.

route optimization

Route Optimization is
Changing the Game

Together, responsive route optimization and integrated maps ensure that drivers always find the fastest, most efficient routes.

The app creates routes to incorporate as many pick up spots as possible so you eliminate miles driven with an empty truck. The app does this all while finding ways to shred off unnecessary time spent driving on your way to each pick-up spot. With the inclusion of specific driving instructions for each task, customer’s needs and expectations are always met.

fuel efficiency

Fuel Efficiency
at its Finest

A byproduct of optimizing your truck routes is that you can avoid wasting gas! Whether it be by having your trucks running while stuck in traffic, or adding on extra empty miles, these little things can end up costing fleet truck companies big time in the long-run; especially if these errors are made consistently.

Fuel efficiency is a priority in the trucking industry, and efforts are consistently made to minimize inefficient use of funds. Fuel is a costly component, and if there’s a way to cut some of that cost, it should always be taken advantage of.

fleet truck

Stalled Trucks Equal
Stalled Progress

Stalled traffic isn’t the only thing holding back your company’s efficiency. Stalled progress prevents full utilization of resources. While drivers are no stranger to actively waiting for their next route, the time wasted waiting for those routes is notably counter-productive.

You can minimize the time drivers waste when forced to sit and wait for their next task by leveraging the automatic dispatching software that’s available on Dauber. This feature helps you plan and manage schedules to make sure that no load is ever late or forgotten.

Implementing New Trucking Software

Transitioning a team to a new workflow usually provokes push back and frustrations. Especially when the new processes are complicated and hard to understand. 

That’s why Dauber has strived to make our software straightforward and easy to navigate. We’ve made way for smooth implementation so you can get back on the road!

Together, these features can
  • Maximize the use of tools and workers
  • Make and spend money efficiently
  • Take on additional loads
  • Eliminate wasted tickets
  • Take advantage of every minute
  • Reduce empty miles
  • Optimize fleet performance

Fitting The Business vs. Fitting The Solution

Manatt's employees out on site at a project.

A Brief History

Manatt’s Inc. is the true definition of a family-owned business. Established in 1947 with nothing more than a single Studebaker truck, Manatt’s impact now spans across multiple generations, the Midwest, and beyond. Nowadays, the company offers more than just aggregate hauling; from ready-mix to construction services, Manatt’s continues to be a midwest must. To date, they have 53 locations across Iowa, employ over 800 individuals, and run over 500 trucks, with 50 – 80 of them supporting hauling services.

A few years ago, Manatt’s Inc. welcomed Bridger Moreland, CTO, and Brandon Ford, Business Analyst, to the team. Both men saw the opportunity to scale the business and optimize operations through the use of data and technology. From there, the hunt began to find the perfect system.

Struggles Before Dauber

Leading Up to Dauber

Every sports fan knows it’s very rare to hit a home run on the first pitch. The same goes for finding a technology partner that can check off all of the boxes. The Manatt’s team started their technology journey with another hauling and logistics software, but found that it couldn’t meet their wishlist’s needs. The model was too self-contained, and options for customization were limited. They felt like another fish in the corporate pond when it came to customer support, causing a low adoption rate among drivers. As a family-owned and operated business for over 65 years, Manatt’s needed more than another software system; they needed a software partner. 

After hearing about Dauber from a friend in the industry, Bridger and Brandon quickly set up a demo to learn more. From the initial meeting to the Dauber team flying out to meet them, it was clear that Dauber offered a solution like no other. Finally, a system that met their customization, flexibility, support, and partnership needs.

“In working with Dauber, we were able to take the solution and fit it to our business rather than try to fit our business to a solution.”
– Brandon Ford, Business Analyst for Manatt’s Inc.

 

Life With Dauber

 

Since Implementing Dauber Into Their Hauling Services, Manatt’s Has Seen:

A Few of Manatt’s Inc. Favorite Dauber Features:

Instead of finding a software they could fit into, Manatt’s found a solution they could tailor to them. Bridger and Brandon use Dauber’s data to identify opportunities, both big and small, to be more efficient and effective as a company. Dauber works every day through collaboration and input of current users, like Manatt’s, to improve and grow the software that’s revolutionizing the trucking industry.

8 Steps for a Successful Fleet Management System Rollout

Fleet Management

8 Steps for a Successful Fleet Management System Rollout

Change is tough. Especially for an industry that has been around for years and is very set in their ways. Traditionally, fleet management has been a manual process using antiquated communication and tracking methods, with responsibilities divided up among multiple people. With a fleet management system, tracking your fleet, identifying routes, managing pick-ups and deliveries, and getting paid has never been easier or more efficient.

Let’s take a look at how to successfully roll out a new fleet management system to a team who may not fully understand how it will help their day-to-day operation.

Benefits of Fleet Management Systems

First, let’s review some of the benefits of a fleet management system. With a system like Dauber, you can:

  • Increase the number of jobs per day with responsive route optimization, allowing your company to complete more loads in less time.
  • Minimize back office issues with paperless ticketing. All load pick-up and drop-off confirmations are completed digitally, meaning no more missing paper tickets, ensuring you get paid.
  • Save time and money by eliminating idle driver time with automatic dispatching which assigns a new job as soon as the previous one has been completed.
  • Create a centralized place for your day-to-day business needs by integrating accounting softwares.

Fleet management systems can be adopted by transportation companies and brokers, both large and small, to attain their maximum productivity potential. With the increasing demand for efficient and faster service delivery, transitioning to this technological approach to management is the best way to stay ahead of the game.

How to Roll Out a New Fleet Management System

Now that you’ve decided to adopt a fleet management system, you need to think about which product you’re going to move forward with, how you’re going to roll it out, and how you’re going to be sure it’s successful once in place. While all new projects experience obstacles, either human or technological, mitigate the effects of those obstacles by following these steps to successfully roll out a trucking management system.

  1. Product Selection

Different fleet management solutions provide various bells and whistles, however, they are all designed to offer a series of core functions. For example, Dauber offers automated dispatching, responsive route optimization, touchless ticketing and 24/7 support. Rolling out a system with these types of features offers a great ROI and increases the probability of buy-in for a successful rollout.

  1. Guarantee Leadership Buy-in

Before setting your software implementation and onboarding timeline, securing leadership buy-in from the start is essential. Without the appropriate buy-in from your organization’s management team, priorities and timelines may not be aligned. This will cause potential delays and confusion to the rest of the team. Note that many seamless implementations tend to have a robust executive presence throughout the entire journey. So, involving high-level employees early guarantees vertical alignment of system rollout goals.

  1. Employee Buy-in

Safeguarding employee buy-in for the transition always defines the long-term success of your fleet management implementation. Anticipate initial resistance to the concept since workers always view transition as a threat to their jobs. Ensure you involve the employees by explaining the reasons for the new software and invite their input concerning the transition. This can help lessen the resistance by offering a chance to participate in decision-making and cultivate early adopters. Fleet management software helps organizations become predictable and efficient, increasing the odds of getting new clients which will ultimately benefit both the employer and employee. 

  1. Prioritize Driver Education and Communication

While all employee buy-in is important, it’s especially important that your drivers are convinced. Whether your objective is to improve efficiency, safety, or retention, ensure you concentrate on how the system will directly benefit drivers. This will help lessen any friction between the management and drivers and speed up the transition.

  1. Metrics

You need to be able to measure the performance of a fleet management system to understand its real value. To do this, identify key metrics to track before and after the rollout. Tracking these metrics before the implementation offers a reference point that allows you to measure developments and improvements brought on by the new software. After you’ve implemented the system, proceed with the normal operation for a short duration to find out if the software offers comparable metrics. This will serve as a check on the initial metrics and that you’ve set up the software effectively. When you start using the system fully, you will then be able to compare previous metrics and scale development as fitting.

  1. Set a Plan and Goals

A fleet management software can’t deliver miracles, and you shouldn’t expect it to. True advancement takes time. Inspect your metrics and create incremental and attainable goals for growth. Set a plan with short-term and tentative long-term growth goals. Then, identify techniques for reaching those goals. For instance, you can command drivers to lessen idle time, but will they actually do that? Instead, give them tips and tools to utilize within the system to enhance routing and minimize downtime. 

  1. Set a Timeline

One of the notable challenges when it comes to implementing software is sticking to the set timelines. From the back office staff to drivers, several shareholders can make schedules hard. For this reason, it’s vital to set a realistic go-live date, with company-wide circumstances in mind, to assist in making sure every person is on track and set up for success.

  1. Keep in Touch with Your Client Success and Support Crew

One of the benefits of working with a software company who offers a client success and support crew is getting access to the company’s knowledge and expertise. Your client success manager’s duty is to support you during the rollout and implementation because your success equates to their success. Make sure you keep in touch with this team if any concerns or questions come up.

Irrespective of your truck fleet’s size, rolling out a fleet management software will be a considerable improvement and help increase your company’s revenue over time. While it may not be easy, it will be worth it. And at Dauber, we are dedicated to ensuring a successful roll-out for you and your team. Ready to take the next step? Schedule a demo.

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